Ensure that our building maintenance programme is adequate and up-to-date
Compliance Checklist.
- Storage Checklist
- Storage temperature: 22-26 degrees Celsius
- Relative Humidity: 45-50%
- Storage climate is constant (24 hours a day, 7 days a week)
- Storage area is clean and dustfree
- Storage area allows for easy access and retrieval
- Storage area encourages air circulation
- Storage area has weight bearing floors
- Storage area has high ceilings
- Storage area separated from public use areas
- Storage area secure limiting unauthorized access
- Building has an alarm system
- Compliance with state and local fire codes
- Presence of fire alarms
- Smoke detectors
- Fire extinguishers
- Carpet removed in storage areas
- Building has a secure roof
- Leak free basement
- Storage area only houses collection items
- Collection is not stored underneath water pipes
- Windows covered to limit sunlight
- Windows have UV protective glass
- Storage lights are off when area not in use
- Light fixtures are placed over aisles and not over shelving units
- Storage areas have an air filtration system
- Inventory details the location of the collection items
- Wooden shelves are lined to protect collections
- Collection stored off the ground and on shelves
- Shelves able to accommodate large number of boxes
- Shelves are not placed directly against walls
- Aisles must be minimum 76.2 cm wide to accommodate traffic
- Fireproof cabinets for valuable and permanent records
- Building allows for expansion of storage space
- Your organization has a Disaster Plan
- Yes / No
- N/A
Pest Control.
Here at InfoFile Document Solutions we have implemented a Pest Management Programme.
We understand that rats, mice and silverfish are the biggest pest threat to your records. Other insects not harmful in themselves may attract pests that will cause damage.
To prevent infestations we have taken the following precautions:
To treat infestations we implement the following practises:
Surveillance.
Nothing is more important to us than your records, and we are taking all measures to ensure the safety and security of all records in the facility. Our records centre is protected by CCTV systems and combined with Biometric access control and 24 hours security alarm systems to give you the piece of mind that your records are safe with us.
Fire Prevention.
Our off-site document storage facility is equipped with a very sensitive fire detection system that continuously analyses the air to provide the earliest possible warning of an impending fire hazard. The system is connected to a 24hr monitoring and response control center that will respond to an alarm within minutes.
The off-site facility further complies to the minimum requirements for the storage of records. It is regularly inspected by the local fire department to ensure that the fire protection is of the highest standard.
The facility also contains a vault for the storage of very sensitive documentation like medical trials etc. The vault area is protected by an FM200 inert gas fire protection system.
